Exchange Server Share

… Information sharing on Exchange Server …

Archive for the ‘Exchange 2003’ Category

U-BTech: Exchange 2010 ROI Tool

I just came across a handy tool to calculate Return Of Investment (ROI) on Exchange deployment. Tool is developed by U-B Tech and available at free of cost to use.

Use U-BTech’s Exchange 2010 ROI tool to compare the costs of implementing Exchange 2003, 2007 and 2010 and try different cost variations including storage costs, hardware costs, licensing costs and more by just providing basic inputs.

Download: U-BTech’s Exchange 2010 ROI Tool

Here are screenshots:


You will get nice calculated comparative report in html file.


You can even customized the licensing and hardware cost.


Written by Amit Tank

December 25, 2009 at 4:55 pm

Announcing Microsoft Unified Communications – User Group, India!

It is our great pleasure to announce the formation of Microsoft Unified Communications – User Group, India. “Microsoft Unified Communication User Group – India” is an independent group is focused on encouraging communication between IT Professionals motivated by self-interest in Microsoft Unified Communication products like…

  • Microsoft Exchange Server
  • Microsoft Office Communication Server (OCS)
  • SharePoint Server (MOSS & WSS)

We understand the value of networking & knowledge transfer and would like to take opportunity to assist and inspire all Unified Communication IT Professionals through this platform. This User Group is designed as an Information Resource where Unified Communication Professionals can find:

  • Articles,
  • How-To(s),
  • Technical Videos,
  • Unified Communication Industry News,
  • Forums (to discuss technical things),
  • New Product features and
  • Product understanding.

Though this User Group is based out of India, there will be no regional boundaries as “Microsoft Unified Communication User Group – India” will host Virtual Monthly Meetings regularly and occasional In-person Events to increase the awareness of Microsoft Unified Communication products. We will also host guest speakers comprising of Experts in the Unified Communications space.

We welcome your contributions and memberships along with your valuable feedback for the site.

Visit Us @
Register @
Invite Friends to Grow Community @

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Shared Mailbox added in outlook profile but, where will Sent Item be saved?

There is a common query across everywhere, when we add a shared mailbox in outlook profile and sending a mail from that account (using Send-As or Send On Behalf of) by specifying it in From field, mail item will be saved into ‘Sent Item’ of primary mailbox instead of ‘Sent Item’ folder of shared mailbox as per normal behaviour of Outlook.

Something like when I opened ‘Support’ mailbox in my outlook profile as an additional mailbox and sending mail from ‘Support’ mailbox by specifying it into From field. It will be saved into ‘Sent Item’ of Amit Tank’s mailbox and not in Sent Item of ‘Support’ mailbox.!!

So how do we configure it to be saved into Sent Item of Shared mailbox by default? So far we had to use some third-party utility like IvaSoft Unisent but now Microsoft has given an easy solution for it.


Outlook 2007: Microsoft has released an Outlook 2007 hotfix package dated June 30, 2009 to resolve certain issues and this issue is addressed in that list.

So Install this hotfix package and add a registry key to make it enable.

1. Hotfix: Description of the Outlook 2007 hotfix package (Outlook.msp): June 30, 2009

2. Set below registry key as per KB972148 to enable this functionality.


Voila! Now all mails, sent from shared mailbox account, are being saved into ‘Sent Item’ of shared mailbox.


Outlook 2003: Similar hotfix KB953803 requires to be installed for Outlook 2003 and add the registry key mentioned in KB953804 to enable this functionality.

Written by Amit Tank

July 15, 2009 at 9:23 pm

How to: Setup Read Only Mailbox in Exchange 2003/2007

This is frequently asked question, “How to setup Read-only Mailbox?” or “How to give Read-Only permission to access mailbox?” in Exchange 2003/2007. Procedure is tricky but moderately possible.

We have two places where we can give minimum permission to access any mailbox. Refer below article at MS Exchange Team blog for more details.
Minimum permissions necessary to access mailbox data

  1. Active Directory Mailbox ACLs – Full Mailbox Permission requires in the mailbox ACLs at Active Directory level to access mails, so this is not correct place where we can configure Read-Only permission.
  2. MAPI Folder Permissions – This is the correct place for our requirement. Let’s discuss how to do so.

As always let’s take an example. I am owner of mailbox called “Support” mailbox and I have Full Mailbox Access on it. Now I want to share Support mailbox with any user or a set of users (in from of group) but as a Read-Only and don’t want to allow them deleting any items inside.

If you are selecting a group to configure permission then it should be Mail Enabled Security group. If you are using distribution group to assign permission then it gives you an error while assigning permission in Outlook. It is always recommended to use security group while assigning permissions.

Let’s say I am going use “#Support Team”  Mail Enabled Security group to assigned read only permission on “Support” mailbox hence member of “#Support Team” will be able to open it.



Now to open any mailbox and view all folders inside it, we need to give MAPI permission starting from Top of the Mailbox object “Mailbox – <Mailbox Display Name>” in Outlook.

1. Right Click on “Mailbox – Support” and click “Change Sharing Permission…” (“Sharing…” if you are using Outlook 2003).

2. Click on Add and select “#Support Team” from GAL, give at least “Folder
Visible” (or you can also give Reviewer) permission to view all mailbox folders.


3. Now, Right click on “Inbox” and click on “Change Sharing Permission…” or “Sharing…”.

4. Click “Add”  and select the “#Support Team” from GAL and give “Reviewer” permission.

Follow step 3 & 4 for all folders which you want to share with group.

Sheldon Labrooy is one of the member of “#Support Team”.


So Sheldon can add “Support” mailbox into Outlook profile by going to Tools –> Account Settings –> Change Email Account –> More Settings –> Advance Tab –> Click Add in “Mailboxes – Open these additional Mailboxes:” and select Support mailbox.



Sheldon can see all items available in Support mailbox and he will be able to Reply or Forward.

But he is not allowed to Delete or Move any items in it.


Its pretty simple to add and open any mailbox in Outlook but how to open it in OWA? Reason is OWA requires Full Mailbox access to open full content of OWA site, otherwise it gives an error telling that you don’t have permission to access mailbox, so what you can do in Read-Only mailbox case?

Sometime back I discussed how to open shared calendar in OWA and user can use same method here to open “Inbox” of any read only mailbox.

User can use below direct links for respective folders and give their own user id and password to open it in OWA.

Inbox https://<FQDN of server>/owa/<smtpaddress>/?cmd=contents
Subfolder of Inbox https://<FQDN of server>/owa/<smtpaddress>/?cmd=contents&f=inbox%2fSubFolder
Calendar https://<FQDN of server>/owa/<smtpaddress>/?cmd=contents&module=calendar
Contacts https://<FQDN of server>/owa/<smtpaddress>/?cmd=contents&module=Contacts
Tasks https://<FQDN of server>/owa/<smtpaddress>/?cmd=contents&module=Tasks

Written by Amit Tank

July 7, 2009 at 9:52 pm

How To: Open Shared Calendar in OWA

Sometime back I posted an article about how to “Give Calendar Read Permission on all Mailboxes” in your environment and anyone can open anybody’s calendar in Outlook easily if it is shared but how can anyone open in OWA? Let’s discuss the caveats in detail…

Let’s take an example, Sheldon Labrooy shared his calendar with me (Amit Tank) and I got a sharing invitation.


I can open his calendar by clicking on “Open this Calendar” button on top of the mail or with help of “Open a Shared Calendar”.


But there isn’t any option to open Sheldon Labrooy’s calendar in OWA.


If I try to open his mailbox in “Open Other Mailbox”,…


I got an error that you don’t have permission to open this mailbox.

Pretty clear, he has shared only Calendar folder of his mailbox but not Full Mailbox.


When we try to open somebody else’s mailbox in OWA, OWA main web page has all modules (Mailbox, Calendar, Tasks, Notes, other options etc) listed and Exchange tries to check full mailbox permission which we don’t have and get permission error.

Hummm, to open other’s mailbox in OWA we need to have explicit “Full Mailbox” permission on that mailbox, very well explained in below article.

How to Open Another User’s Calendar in Outlook Web Access

When user or admin shares a calendar, it gives “Reviewer” MAPI Folder permission on just Calendar folder.

So how do we open shared mailbox in OWA, what’s the hack?

Instead of opening main page of OWA why don’t we directly open just calendar module part, and here are the links to open just calendar in various views…

Views Links
Calendar View – Default – Daily https://<server name>/owa/<SMTP address>/?cmd=contents&module=calendar
Calendar View – Daily https://<server name>/owa/<SMTP address>/?cmd=contents&f=Calendar&view=Daily
Calendar View – Weekly https://<server name>/owa/<SMTP address>/?cmd=contents&f=Calendar&view=Weekly
Calendar View – Daily – Specific Date by specifying Date, Month and Year

https://<server name>/owa/<SMTP address>/?cmd=contents&f=Calendar&view=Daily&d=3&m=7&y=2009


y=[four digit year]

Let’s see all examples here…







Written by Amit Tank

June 15, 2009 at 1:09 pm